Legal E-Billing Software: Everything You Need to Know

Legal billing software minimizes this risk by automating most of the billing cycle, including time tracking, invoice generation, and payment processing. This technology improves accuracy and saves significant time, which you can then redirect toward billable work. Additionally, legal e-Billing solutions increase efficiency by automatically flagging invoices that don’t adhere to your legal billing guidelines. You no longer have to manually review each UTMBS task code and timekeeper rate, and this automatic enforcement of billing guidelines will ensure you maximize AFAs and volume discounts.

• It streamlines the traditional paper-based billing process by leveraging technology to manage and track legal expenses more efficiently.
• The average legal ops team only has six full-time employees handling everything from project management and data analytics to finances.
• The platform includes conflicts management and trust accounting for your law firm’s unique needs.
• EBilling systems are software solutions designed to digitise the billing and invoicing process between legal departments and their external counsel.

Accruals & Financial Close

The average legal ops team only has six full-time employees handling everything from project management and data analytics to finances. That’s a big reason why legal departments list “automate legal processes” and “implement new technology solution(s)” as some of their top priorities in CLOC’s 2021 State of the Industry survey. CaseFox offers their flagship application as a secure way to management billing and payment for law firms, featuring role-based access and permissions, and integrations with most popular accounting applications.

Enforces billing guidelines

• For example, you can see which firms routinely violate your outside counsel guidelines so you can have strategic conversations about billing behavior with them.
• If you’re happy with the invoice based on the summary, you can approve it and get back to delivering legal services.
• Getting the most out of vendor management requires taking a structured approach.
• It caters to “Mac firms,” because of the seamless syncing across devices, but it offers apps for Android and PCs as well as iOS and Macs, along with its cloud-based app.
• One primary advantage of using legal billing software over manual billing is the reduction of errors.
• As a reminder, COVID-19 vaccination is still the best tool we have to reduce COVID-19 risk, and we encourage individuals to stay up-to-date with vaccination, including boosters.
• Tools like Brightflag’s e-billing system allow for automation of tasks such as spend analysis, performance tracking, and invoicing.

Some key features include time and expense tracking, project management and client management. Use data from your accounting or e-billing system to monitor legal spending and current vendor performance. Ideally, you should use a system that allows you to review individual matters, the time spent on them, any hiccups that arose, how these were resolved, and the pricing.

Clio Legal Software

So to help, we’re sharing everything you need to know about legal e-billing and highlighting some of the leading e-billing management programs available. Billing clients is foundational to success at any law firm, but oftentimes lawyers st… Legal e-Billing solutions reduce employee stress by reducing tedious manual labor and providing quick access to the data they need to make complex, strategic decisions. With invoices, budgets, matters, accruals, and more in one easily accessible digital location, no one has to scramble to sort through paper piles to locate a misplaced file. Preventing employee burnout can mitigate approximately $1 million in annual losses. Between 2018 and 2020, there was a considerable increase in the number of legal ops leaders who focused on tracking internal spend (a 35% increase) and external spend https://www.bookstime.com/articles/legal-e-billing (32%).

Should Your Firm Use E-Billing Software?

• These streamlined workflows greatly reduce silos and delays as well as lengthy back-and-forth communication to determine invoice statuses.
• Specifically, legal e-Billing solutions earned the title of the most adopted legal technology in Gartner’s 2021 Legal Planning & Budgeting report.
• Effective February 10, 2023, individuals in DOE schools and buildings are no longer required to show proof of vaccination against COVID-19.
• Rocket Matter lets you set up automated billing, so invoices will be sent out on a chosen schedule based on your billable hours and expenses.
• A legal e-Billing system provides a much more efficient and accurate solution.
• Preventing employee burnout can mitigate approximately $1 million in annual losses.
• Any legal analysis, legislative updates, or other content and links should not be construed as legal or professional advice or a substitute for such advice.

These platforms centralize vendor data, provide actionable insights in real-time, and streamline workflows—empowering your team to make strategic, data-driven decisions while reducing administrative burdens. Moreover, Clio’s legal billing software gives lawyers the ability to effortlessly track billable time through the use of a stopwatch, directly from their inbox, or while on-the-go through Clio’s mobile app. Considering that Clio’s 2021 Legal Trends Report found that lawyers spend only 2.5 hours each workday on billable work, this can make a significant impact on a law firm’s bottom line. Gone are the days when most legal professionals would manually track their billable hours, create and mail an invoice, travel to the bank to process the check, and finally, record the payment. It’s not exactly a process that lends itself to high productivity—which is why savvy lawyers have been switching to legal e-billing management programs in droves. One primary advantage of using legal billing contra asset account software over manual billing is the reduction of errors.

What Technology Do Lawyers Use to Enhance E-Billing Processes?

The cost for a Legal plan starts at $49.99 per user, per month, billed monthly for up to four user or $47.50 per user, per month for up to four user when billed annually. Discounts are available for firms with five to 14 user and more than 15 users. 501(c)(3) pro-bono firms and charitable organizations can use the software for free. So, an effective e-billing tool should rely on artificial intelligence to analyze and classify invoice line items. A machine is better at standardizing definitions for tasks, expenses, and billing rates, which eliminates any ambiguity.

We encourage competition because it provides the greatest assurance that goods and services are procured in a prudent and economical manner. Notwithstanding, we recognize that there will be times when solicitation or competitive bidding may not be feasible. Effective February 10, 2023, individuals in DOE schools and buildings are no longer required to show proof of vaccination against COVID-19. This means that COVID-19 vaccination is now optional for employees of DOE vendors.

This eliminates the need for time-consuming manual checks, reduces errors, and speeds up approval. Automation also simplifies the tracking of outside counsel billing practices, making it easier to identify areas for improvement and cost savings. This can be especially useful when understanding how to resource future work, including making insource/outsource decisions, and moving work to more cost-efficient vendors. And, generative AI assistants can be used to automate data analysis and reporting, providing you with immediate answers to your spending questions.

Legal e-billing management programs hold transformative possibilities for lawyers. Boasting everything from automatic billing to low Certified Bookkeeper processing fees and a dedicated customer service team, Clio is the top choice among modern law firms. In fact, over 150,000 legal professionals and 66 bar associations and law societies worldwide have trusted it to manage their firm’s operations.